Workshops
Workshops are hands-on. We map your highest-leverage workflows, prototype an AI-fit for each, and write a plan staff can run on Monday. Three formats below; one of them probably matches.
Three formats
The half-day is a triage. The full-day is the workshop most teams actually need. The team sprint is for organizations ready to ship something and want me with them across four weeks.
F 01 Entry
Half day · ~3.5 hours
A fast triage. We look at five workflows your team picked in advance, decide which (if any) deserve AI investment, and which to leave alone. You leave with the AI-fit map and a one-page brief for the board.
Best for EDs new to the question · boards asking "what's our AI strategy" · teams who've tried and failed once
See the agendaF 02 Standard
Full day · 6 hours + lunch
The workshop most teams actually need. We pick three workflows, redesign each end-to-end, prototype the AI step, and ship a written plan with owners and timelines. Staff leave with their own work, not mine.
Best for Operations leaders · directors of programs · teams ready to ship in the next quarter
See the agendaF 03 Deep
Four weeks · two onsite days + remote
I sit with your team across a month, with two onsite days, weekly check-ins, and shared draft documents. We prototype, test, and hand back one workflow fully shipped to production.
Best for 50–500-staff orgs with a clear "this one workflow is killing us" pain · sprint funded
See the four-week timelinePrices above exclude travel · for onsite engagements, travel is billed at cost.
Format 01 · agenda
Half day · ~3.5 hours · onsite or video
Send me five workflows your team has flagged as "maybe AI?" two weeks before. We open with what AI is actually good at right now, then walk your five, scoring each on three axes. Close with the AI-fit map for your org and a board brief.
Each of your five workflows scored on automation-fit, augment-fit, and leave-alone signals. Hand-marked, not generated.
One-page visual, your org-specific. Where AI fits, where it doesn't, ordered by leverage and risk.
One page, written for non-technical board members. What the team learned, what we recommend, what we're explicitly not doing.
One hour, async questions welcome between. To keep momentum without scope creep.
30-minute walk-through of the score sheet and AI-fit map for staff who couldn't be in the room.
Format 02 · agenda
Full day · 9am–4pm with lunch · onsite
We pick three workflows in pre-work. The day moves them through redesign, AI prototype, and a written run-plan. The room is your team (eight to fourteen people, the ones who actually do the work). I facilitate; I don't lecture.
Pre-work is real: about four hours of your team's time across two weeks before. I'll send the worksheet.
End-to-end, before-and-after maps for each. Hand-drawn during the workshop, cleaned up after.
Working prompts and tooling configs. Tested live in the room with your real data (where appropriate).
Owners, timelines, success measures, what to stop doing. Designed for your existing project-management process.
Two-page draft for your staff handbook. Built off what we decided in the room, not boilerplate.
One-hour call with you and the workflow owners. Adjust where reality hit the plan.
Three additional onsite days across the next quarter. Becomes Format 03 if scope grows.
Format 03 · timeline
Two onsite days bookend a month of weekly check-ins, shared documents, and live prototyping. By the end, the workflow runs in production and your team owns it.
Week 1
Onsite day 1. Map the current workflow with the team that runs it. Decide what success looks like in measurable terms. Set the scope cone.
Output Workflow map · success metric · scope brief
Week 2
Async + two video calls. Build the AI step against your real data. Ugly working version. Test with three staff.
Output Working prototype · test notes · cost estimate
Week 3
Async + two video calls. Move from prototype to operating practice. Write SOPs. Train the people who'll run it weekly.
Output SOPs · training session recording · monitoring plan
Week 4
Onsite day 2. Workflow runs in production with the team. I leave. Two-page handoff doc, board-ready.
Output Live workflow · handoff doc · 90-day check-in scheduled
Past workshops 2 real
What teams have said
Pull quote pending, Workflow Intensive client.
Role TBD · Org TBD · Workflow Intensive · 2026
Pull quote pending, AI-Fit Audit client.
Role TBD · Org TBD · AI-Fit Audit · 2026
Pull quote pending, Team Sprint client, anticipated Q3 2026 sign-off.
Role TBD · Org TBD · Team Sprint · 2026
Pull quote pending, Foundation network workshop attendee.
Role TBD · Org TBD · Workflow Intensive · 2026
Inquire
Thirty-minute call. No deck, no pitch. We talk about the workflows already eating your team's time, where AI might fit, and which format makes sense, including "none of the above, here's who I'd send you to instead."
Prefer email? jordan@groundedai.help · or use the contact form.